Announcements

2014

The October Institutional Data User Group (IDUG) session is focused on pre-award and research data and may be of interest to Research Administrators.  See details below.

 

From: Ulin, Brenda L
Sent: Thursday, September 25, 2014 7:29 AM
To: 'Ulin, Brenda L'
Cc: 'Noel, Michael P (mike-noel@uiowa.edu)'
Subject: FW: IDUG October Session

Please plan to attend the October Session of IDUG (Institutional Data Users Group) on Wednesday, October 8th, in the Old Capital Centre at UC2520D.

A new feature has been added to the Grant Report Ad-Hoc Search available through Employee Self Service/Electronic Reports (EFR).   Two new fields, Org and Dept-Sdept, were added to allow easy access to all the Grant Reports for an entire Department and/or Department/Subdepartment.   Previously the Ad-Hoc Search could only be used to search on Grant or Grant/BRF. 

The next Research Administrator Meeting is scheduled for:

December 12, 2014
Iowa Memorial Union
Illinois Room 348
10am - Noon

Once annually the Office of the Vice President for Research & Economic Development hosts Research@Iowa Orientation for new faculty and administrators.  The next Research@Iowa Orientation is scheduled on Wednesday, September 10, 8:30-10:30am in 2520D UCC.

As a reminder, it is University policy to charge the maximum, federally negotiated F&A cost rate on all sponsored projects whenever possible.  This policy also applies to any rebudgeting that must occur on a project.  For additional information, see the Grant Accounting Office website, Managing Grants & Contracts/Facilities & Administrative Costs: http://gao.fo.uiowa.edu/managing-grants-contracts/facilities-administrative-costs   

Grant Accounting has added a new Invoicing/Accounts Receivable for Externally Sponsored Grants and Contracts Policy and Procedure statement to its website.   The policy includes the following:

The Research Administrator Meeting Presentations for May 14, 2014 have been posted.  You can find them on the GAO website http://gao.fo.uiowa.edu/trainings-and-resources/research-administrator-meetings-ram.

 

Research Administrator Meeting
Wednesday, May 14, 2014
Illinois Room, IMU (348)
10am – Noon

Agenda:

  • Demo of PHS Subrecipient FCOI changes to Proposal Routing Form (Jose Jimenez)
  • DSP Staffing Updates (Wendy Beaver)
  • DSP Grant Updates (Lynn Hudachek)
  • GAO Updates (Audra Haddy)
  • New OMB Uniform Guidance (Audra Haddy)
  • Improvements to Award Close Out Process (Audra Haddy)
  • Policy & Procedure for Invoicing/Accounts Receivable (Audra Haddy)

The FY 2015 fringe benefits rates are approved, final and published at http://afr.fo.uiowa.edu/fringe-benefit-accounting/currentprojected-fringe-benefit-rates.  Please see the section titled “Approved Rates for FY15”, which will go into effect on July 1, 2014. 

The next Research Administrator Meeting is scheduled for:

May 14, 2014
Iowa Memorial Union
Illinois Room 348
10am - Noon

The Consolidated Appropriations Act, 2014, (H.R. 3547/Public Law 113-76) signed into law on January 17, 2014 includes a provision that states, “None of the funds appropriated in this title shall be used to pay the salary of an individual, through a grant or other extramural mechanism, at a rate in excess of Executive Level II.”  Additionally, the Executive Level II was increased by 1 percent, from $179,700 to $181,500, by Executive Order 13655.

The Research Subject Compensation Policy has been updated.  Previously, the policy required collection of Social Security Numbers for any compensation to human research subjects greater than $25.00.  The new policy increases this amount to $75.00 and requires the collection of Social Security Numbers using a new form called the Research Participant/Substitute W-9 form.  Please see the updated policy and procedure statement for specific information: http://ga

The Division of Sponsored Programs (DSP) is conducting a search for a Sponsored Research Coordinator.  The announcement and duties are posted on the JOBS@UIowa  site.  Please see the following link: https://jobs.uiowa.edu/pands/view/63834

If you know of individuals that would be interested in this position, please pass along the posted link.

Thank you.

Paul Below
Associate Director
Division of Sponsored Programs
The University of Iowa
2 Gilmore Hall
Iowa City, IA  52242

Grant Accounting is pleased to announce some exciting new enhancements to the electronic Grant Reports that are available through Employee Self Service/Electronic Financial Reports (EFR). 

The enhancements include:

2013

The Accounting & Financial Reporting website has been updated with the proposed FY15 fringe benefit charge rates (http://afr.fo.uiowa.edu/fringe-benefit-accounting/currentprojected-fringe-benefit-rates ).  The rates will not be considered final until they are negotiated with our cognizant federal agency this spring.  As such, final/approved FY15 rates may vary from what is currently published on the website.  Fringe rates for FY16 & beyond are estimated rates which a

The Research Administrator Meeting Presentations for December 10, 2013 have been posted.  You can find them on the GAO website http://gao.fo.uiowa.edu/trainings-and-resources/research-administrator-meetings-ram.

The next Research Administrator Meeting is scheduled for:

December 10, 2013
Iowa Memorial Union
Illinois Room 348
10am - Noon

The Research Administrator Meeting Presentations for April 23, 2013 have been posted.  You can find them on the GAO website http://gao.fo.uiowa.edu/trainings-and-resources/research-administrator-meetings-ram.

The FY 2014 fringe benefits rates are approved & final.  The following rates will go into effect on July 1, 2013:

 

Good Morning,

I’m pleased to inform you of the release of our new Controller’s Office website at http://controller.fo.uiowa.edu/.  We hope that you enjoy the fresh new look and will find it to be a valuable resource for finding important information related to internal controls, policies, training, etc.  Please note that the new Controller’s website incorporates the Budget Officer’s & Financial Sub-certification sites.  In summary, you will find the following information published on the website:

Research Administrator Meeting
Tuesday, April 23, 2013
10:00-12:00
Nebraska Room, IMU

Agenda:

  • UI policies impacting sponsored projects, Grainne Martin (30 minutes)
  • PI portal updates, Jose Jimenez (15 minutes)
  • Public Access, Oliva Smith (15 minutes)
  • Universal Workflow Project – Demo of Inbox, Mike Kaplan and Sam Schrup (20 minutes)
  • Lean Process, Richard See (20 minutes)
  • Updates from Grant Accounting, Audra Haddy (15 minutes)

Grant Accounting is excited to announce that we have a new website! You can find the link to it on the A-Z Index from the UI home page or by clicking here http://gao.fo.uiowa.edu/.

You will notice a new look and feel when you arrive at the site.  The overall layout and functionality of the site has been improved to better serve you, with a Site Map and quick links to other departments within the Controller’s office. You will also find some new content including information on managing gifts accounts.

MEMORANDUM

TO:         Research Administrator Listserv

FROM:  Daniel Reed, Vice President for Research and Economic Development

                Doug True, Senior Vice President for Finance and Operations                  

RE:          Distinguished Research Administrator and Research Professional Awards

DATE:    February 20, 2013

The Office of the Vice President for Research and the Office of the Senior Vice President for Finance and Operations are pleased to announce two new awards to recognize research staff at The University of Iowa.

The next Research Administrator meeting is scheduled for Tuesday, April 23, 2013.

Starting on Monday, January 14th, electronic versions of the grant financial reports will be available through Employee Self Service/Electronic Financial Reports (EFR).  The availability of the reports in the EFR Grant Report inbox will be based on various roles that have been established.  An email notification will be distributed next week to all individuals with an established role alerting them to the availability of these reports. 

What:  Demonstration and discussion for UI faculty and staff involved in routing contracts for signature through the Division of Sponsored Programs. 

When:  Tuesday, January 15   /  11:00 AM – Noon

Where:  Iowa Memorial Union  /  Room 345 - Northwestern

Instructors: Suzanne Doershuk and Angi Roemerman

Maximum Enrollment: 40

Research Administrators,

Due to a severe water leak, Grant Accounting staff who were located in B5 Jessup Hall have been temporarily displaced.   As we are working to relocate and then recover the area, staff may not always have regular access to  work phones and  computers which may result in delays in reaching staff.  We appreciate your patience during this time. 

If you have any questions, please let me know.

Audra Haddy
Associate Controller & Director, Grant Accounting
The University of Iowa
4L Jessup Hall
Phone: (319)335-0827
Fax: (319)335-0674
 

2012

Information regarding the Research Administrator Meetings is now available.

The next Research Administrator meeting is scheduled for Tuesday, November 27, 2012 from 10:00-12:00 in the Illinois Room, 348 IMU.

The Division of Sponsored Programs (DSP) and the Grant Accounting Office (GAO) invite you to view a video workshop presented by the National Council of University Research Administrators (NCURA) entitled “It Takes a Village to Manage Awards: Post-Award Issues for Pre-Award Research Administrators & Departmental Administrators”.

Due to a processing error July budget entries did not post along with their allocations.  This error will be corrected in August accounting.

Effective with the July, 2012 (Period 1, FY13) grant financial statements (FMS, SGRE, TDS), you will find changes and additions to the current budget category codes.