Off-campus use of computer equipment and capital assets

Business Officers, Department Administrators & Research Administrators:

During this unprecedented time where a high number of University employees are working from home, it’s very important that departments adequately monitor & track all computer inventory & capital assets which may temporarily reside in off-campus locations (such as employees’ homes). As such, I would like to remind you of relevant policies/forms which are listed below.

Policy: Computer Inventory & Internal Control Policy (non-capital assets): https://controller.fo.uiowa.edu/computer-inventory-and-internal-control-policy. → Read this to understand departments’ responsibilities for implementing specific internal controls to ensure proper procurement, safeguarding and monitoring of computer equipment (workstations, laptops, printers).
Form: Off-campus use of University-owned capital assets: https://cam.fo.uiowa.edu/content/campus-use → Use this form to report University-owned capital assets which reside off-campus. The information you provide here will be used to update the asset location in our PeopleSoft Asset Management system.
Form: Off-campus use of Government-owned capital assets: https://cam.fo.uiowa.edu/sites/cam.fo.uiowa.edu/files/gostat_0.pdf → Use this form to report federal capital equipment which reside off-campus. The information you provide here will be used to update the asset location in our PeopleSoft Asset Management system.

Thank you and stay well!
Selina

Publish Date:

Friday, April 10, 2020