Business Officers, Department Administrators & Research Administrators:
During this unprecedented time where a high number of University employees are working from home, it’s very important that departments adequately monitor & track all computer inventory & capital assets which may temporarily reside in off-campus locations (such as employees’ homes). As such, I would like to remind you of relevant policies/forms which are listed below.
- Policy: Computer Inventory & Internal Control Policy (non-capital assets): https://controller.fo.uiowa.edu/computer-inventory-and-internal-control-policy. → Read this to understand departments’ responsibilities for implementing specific internal controls to ensure proper procurement, safeguarding and monitoring of computer equipment (workstations, laptops, printers).
- Form: Off-campus use of University-owned capital assets: https://cam.fo.uiowa.edu/content/campus-use → Use this form to report University-owned capital assets which reside off-campus. The information you provide here will be used to update the asset location in our PeopleSoft Asset Management system.
- Form: Off-campus use of Government-owned capital assets: https://cam.fo.uiowa.edu/sites/cam.fo.uiowa.edu/files/gostat_0.pdf → Use this form to report federal capital equipment which reside off-campus. The information you provide here will be used to update the asset location in our PeopleSoft Asset Management system.
Thank you and stay well!
Selina Martin | University Controller | The University of Iowa
5 W. Jefferson Street | 4M Jessup Hall | Iowa City, IA 52242 | 319.335.0728 | email@example.com
Controller’s Office: https://controller.fo.uiowa.edu