Purpose

This policy outlines the allowable costs associated with the closeout activities of sponsored projects.

Allowable Closeout Costs

The following administrative costs associated with closeout of a sponsored project may be allowable, provided they meet specific criteria:

• Publication and printing costs
• Costs related to the disposition of federally titled equipment and property

Timing of Costs

Closeout costs must be incurred and liquidated within 90 days after the end of the period of performance.  For awards with less than 120 days for submission of the final financial report, costs must be incurred and liquidated 30 days prior to due date of the final financial report.

Responsibilities

• Recipients and Subrecipients: Ensure all closeout costs are necessary, reasonable, and allocable to the award. Maintain documentation to support the allowability of these costs.
• Grant Accounting Office: Review and approve all closeout costs to ensure compliance with sponsor and Federal regulations.
• Principal Investigators (PIs) and Departments: Submit all closeout costs to the GAO no later than 60 days after the period of performance.

Procedures related to close-out can be found here.

Last updated 10/1/2024