If cost sharing obligations are met by third-party, such as in-kind contributions (volunteer services), documentation in the form of a letter from the individual or organization should be obtained by the Project Director. Each letter should include:
- period of effort
- amount and value of effort for each individual or labor category, breaking out salary and benefits
- a statement that the source of support for the effort is non-federal and not identified as cost sharing for another project
Letters should be submitted on the 3rd party's letterhead and should be signed with signatory's contact information included.
A PDF of the signed letter is acceptable.
The Project Director should approve these letters, indicating that the contribution was received.