Grant Accounting has added a new Invoicing/Accounts Receivable for Externally Sponsored Grants and Contracts Policy and Procedure statement to its website. The policy includes the following:
- Invoicing will be handled in Grant Accounting unless the project is an Industry Sponsored Clinical Trial, or departmental invoicing is approved by Grant Accounting.
- Final invoicing will only include transactions that have posted to the general ledger in time for the final invoice unless Grant Accounting is provided documentation supporting the additional transactions
- When Grant Accounting is responsible for invoicing, they will also be responsible for following up when sponsor payments are delinquent. After about 90 days, Grant Accounting will determine if the balance is uncollectible. The Principal Investigator and their department are responsible for covering any uncollectible balances.
The entire policy/procedure can be found here: http://gao.fo.uiowa.edu/policies-procedures/invoicing-policy