NIH NRSA Fellowship Activation Notice

The Individual Fellowship Activation Notice is still a paper form that must be mailed with original REQUIRED SIGNATURES to the NIH awarding Institute/Center (IC).  The Fellow is responsible for mailing the completed Activation Notice to the NIH awarding IC mailing address identified on page 5 of the Notice of Research Fellowship Award.  The Activation Notice must be submitted to the NIH awarding IC as of the day the Fellow begins training (i.e. the DATE FELLOW ENTERED ON DUTY on the Activation Notice).

The following must be completed on the Individual Fellowship Activation Notice before mailing it to the NIH awarding IC:

  • FELLOWSHIP NUMBER
    This is the Grant Number listed at the top of Page 1 of the Notice of Research Fellowship Award.
  • DATE FELLOW ENTERED ON DUTY
    • cannot be before the Federal Award Date on the Notice of Research Fellowship Award;
    • cannot be after the Latest Activation Date on the Notice of Research Fellowship Award; and
    • cannot fall between October 1 and November 30.
  • NAME OF FELLOW
    This is the Principal Investigator listed on Page 1 of the Notice of Research Fellowship Award.
  • HIGHEST DEGREE(S)
    This should be the highest degree(s) received by the Fellow.
  • NAME OF SPONSORING INSTITUTION
    This should be The University of Iowa.
  • REQUIRED SIGNATURES, E-MAIL, PHONE NO., DATE
    • FELLOW
      The Fellow must sign and date, and provide his/her email address and phone number.
    • SPONSOR
      The Fellow’s Sponsor here at The University of Iowa must sign and date, and provide his/her email address and phone number.
    • INSTITUTIONAL BUSINESS OFFICIAL
      A Business Official (BO) in the Grant Accounting Office (GAO) must sign the Activation Notice as the Institutional Business Official.  To ensure the proper review of your Activation Notice, have the Activation Notice filled out before BO signature.  Activation Notices can be sent via campus mail, or walked over to GAO, for signature.
      • Send via campus to:                       
                                              Bamidele Alarape
                                              Grant Accounting
                                              SCST
  • If the Fellow would prefer to walk the Activation Notice over to Grant Accounting for signature, be sure to email ahead of time to ensure that the appropriate person is available to sign.  Email Bamidele Alarape at bamidele-alarape@uiowa.edu to set up a time and date for signature.

The Fellow should email a copy of the fully signed and completed Activation Notice to NIH@uiowa.edu so that the Fellowship can be awarded by the Division of Sponsored Programs (DSP) and the Grant Accounting Office (GAO).  Again, the Fellow is responsible for mailing the original, completed Activation Notice to the NIH awarding IC mailing address identified on page 5 of the Notice of Research Fellowship Award, and it must be submitted to the NIH awarding IC as of the day the Fellow begins training.

Last Updated: 12/07/2016