Budget Period has ended
If the final date in the Budget Period has been reached, or, work has been completed, the subawardee must submit the final invoice to Grant Accounting within the time period specified within the agreement. When Grant Accounting receives a final invoice, the PI’s department will be contacted for approval before the invoice is sent to Accounts Payable.
Funding has been depleted
If funding on a subaward agreement has been depleted, i.e. the remaining balance on the PO will be zero, Grant Accounting will contact the PI’s department for approval before sending the invoice to AP for payment. At that time, if additional funding is in progress, the PI’s department should notify Grant Accounting.